The Executive Director is the administrative leader of the Puppet Showplace, Incorporated, a non-profit arts organization with an annual operating budget of $470,000, which has presented quality puppet shows to diverse audiences in and around Brookline, Massachusetts, for over 40 years. The Executive Director works under the guidance and direction of the Board of Directors, and collaborates with the Artistic Director to develop a shared vision and to implement the organization’s strategic plan. The Executive Director leads board recruitment and development.
The Executive Director acts as a trustee to safeguard the assets of the Puppet Showplace. The Executive Director manages budgeting, fundraising including grant writing, as well as the overall management of the theater and its treasured employees.
- Oversee all accounting functions including those necessary for auditing, budgeting, financial analysis, property management, capital asset, accounts payable and receivable, and payroll.
- Ensure that accurate books of accounts are maintained in accordance with generally accepted accounting principles.
- Along with Treasurer, draft annual operating budgets for approval by the Board of Trustees.
- Monitor, prioritize, and authorize expenditures in accordance with approved budgets. Review annual operating budgets on a quarterly basis with Puppet Showplace Directors and Managers.
- Prepare monthly and quarterly reports, projections and analysis of financial activity for the Board’s reference.
- Ensure that all necessary tax forms and fees are submitted to federal and state governments as necessary.
Administration & Operations
- With the Board and committees, create and manage policies, procedures, and guidelines for all aspects of operations and governance.
- Assist in the development of strategic organizational goals and objectives. Establish plans and lead efforts to achieve these goals, in partnership with staff, committees, volunteers, and trustees.
- Help develop, maintain, and support a strong board of trustees; serve as an ex-officio trustee and member of committees. Seek and build board involvement with ongoing operations and future development.
- In collaboration with the Artistic Director, evaluate the success of current programming. Collaboratively develop plans, timelines, and funding strategies for ongoing program development and business operations, including recommendations to the Board. on operations and program modifications to best effectively serve the mission.
- Work with staff and committees to continuously develop audiences and expand programs to reach diverse communities.
- Facilitate open communication by participating in staff meetings and attending all board meetings. Serve as a conduit between staff and board, relaying information and concerns. On a regular basis, share financial information and reports with the staff.
- Supervise all staff (except for the Artistic Director who reports to the Board).
- Produce an Annual Report
Development and Fundraising
- With assistance from the Fundraising Committee, develop and implement fundraising plans to raise $50,000-$75,000 annually through donations, grants, corporate giving, and donor events.
- Manage all aspects of grants applications, including research and prospect identification, writing proposals, and reporting. Oversee volunteer and contract grant writers in preparing and submitting grant applications and reports to foundations, corporations and government agencies.
- Build ongoing relationships with individual donors and philanthropists. Make direct solicitations for gifts to support the organization. Establish endowments, planned giving, and other avenues of continuous support.
- Develop relationships with other cultural organizations. Build Puppet Showplace’s reputation as a successful provider of arts-based programming and worthy recipient of philanthropic efforts. Develop and implement Annual Appeal with the Board of Trustees.
- Oversee all marketing, advertising, and promotional activities to ensure the organization and its services are consistently presented in strong, positive images to relevant stakeholders.
- Serve as a public spokesperson for the organization; establish strategic relationships with area business leaders, community organizations, schools, and government organizations to best serve the community.
- Handle all aspects of human resource management for hourly, salary, and contract employees including but not limited to hiring and termination, direct supervision, training, goal setting, evaluation, developing position descriptions, and applying employee policies in accordance with federal and state requirements.
- With Human Resources Committee and/or Board of Trustees, develop methods of compensation and staff development to ensure that Puppet Showplace attracts and retains the highest possible quality of professional staff.
- Establish and maintain a collaborative and collegial working relationship between all employees and volunteers.
- And all other tasks as specified by the Board of Trustees.
- Bachelors degree.
- At least 3-5 years non-profit management experience, preferably within performing arts.
- Track record of creating and leading fundraising initiatives, and securing contributions from individuals, foundations, corporations, government agencies, and other community organizations.
- Enthusiasm for providing quality artistic experiences for all audiences, and expanding services to new populations.
- Excellence in organizational management with the ability to set and achieve strategic objectives, lead teams, and develop programs.
- Strong human resources knowledge with experience recruiting, training, supervising and leading a professional staff. Volunteer and intern coordination experience beneficial.
- Strong finance, accounting, and budget management skills.
- Exceptional written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.
- Action-oriented, entrepreneurial, adaptable, and innovative approach to business planning.
- Computer savvy, with a high level of literacy with web-based communication tools, databases, and analytical software. Fluency with MS Office, Mac OSX, and Quickbooks. Experience with online ticketing software a plus.
- Creativity, imagination, flexibility, and sense of humor.
- Full-time exempt; approx. 40 hours per week
- Flexible schedule
- Additional hours as necessary for special events, including evenings.
Starting salary of $42,000 per year. 50% contribution to health care insurance.
Board of Trustees
Send cover letter and resume in Word format to: Jobs@puppetshowplace.org. NO PHONE CALLS!
Puppet Showplace, Inc. is an Equal Opportunity employer. Personnel are chosen on the basis of ability without
regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with
federal and state law.